GUIDE: Philippine Passport Requirements & DFA Online Application

GUIDE: Philippine Passport Requirements & DFA Online Application

Learn about the DFA passport appointment system and requirements needed for your new or renewal application.

philippine-passport-requirements.png

The Rundown

  • If you're planning to visit Korea, or any country for that matter, you must have a passport that is valid for at least six (6) months prior your departure.

  • Philippine citizens can apply for a passport at the Office of the Consular Affairs, any satellite office in NCR (usually located in malls), or a regional consular office. Overseas Filipinos may proceed to the nearest Philippine Embassy or Consulate to apply.

  • Philippine passport applicants are advised to use the DFA ePayment Portal to pay for the passport processing fees.

  • DFA charges ₱950 for the regular passport processing fee and ₱1,200 for the expedited processing. Expect to pay an additional ₱50 for payments made via the ePayment Portal.

  • Requirements for new and renewal Philippine passport application are listed below.

  • Beginning Oct. 1. 2018, regular processing for Philippine passports now only take 12 business days for all DFA offices (previously 15 working days for Metro Manila and 20 working days for provincial).

  • Additionally, expedited processing for Philippine passports is now reduced to 6 business days (previously 7 business days) for applicants in DFA Aseana and Metro Manila and 7 business days for DFA consulates outside Metro Manila (previously 10 working days).

Also read: Applying For a Korean Visa Through an Accredited Travel Agency

Passport Application Guide

dfa-passport-appointment-online.png

Philippine Passport Requirements for New Application

Those who are applying for a Philippine passport for the first time must secure the following requirements, as listed on DFA's website:

ADULTS

  1. Confirmed Online Appointment

  2. Personal appearance

  3. Accomplished Application Form (online)

  4. Valid Government issued ID with one (1) photocopy (see List of Valid IDs below)

  5. Original copy of Philippine Statistics Authority (PSA) authenticated Birth Certificate on Security Paper

  • Married Females who are using their spouse's last name must also submit their original copy of the PSA Authenticated Marriage Contract on Security Paper or Report of Marriage.

  • Local Civil Registrar Copy may be required if PSA Birth Certificate is not clear or cannot be read.

Additionally, if you're an adult who falls under any of the cases below, you must submit the following supporting documents:

MINORS

  1. Confimed Online Appointment, if applicable (Children who are seven (7) years old and below do not need to have an online appointment. They are entitled to avail of the courtesy lane together with their parent/s and minor siblings.)

  2. Accomplished Application Form

  3. Personal Appearance of minor applicant and either parent or authorized adult companion

  4. PSA Birth Certificate (Local Civil Registrar Copy may be required if PSA Birth Certificate is not clear or cannot be read.)

  5. Passport or Valid Government-issued ID of either parent with one (1) photocopy

  6. School ID, if applicable

  7. Marriage Certificate is required if only one parent is accompanying the child

  • If parents are unmarried, an Affidavit of Support and/or Consent executed by the Mother will be required if she is not accompanying the child.

  • If Affidavit of Support and/or Consent is executed abroad, it must be authenticated by the Philippine Embassy or Consulate.

Submit the following supporting documents if you are a minor applicant who falls under any of these cases:

LIST OF VALID IDs

  • Social Security System (SSS)

  • Government Service Insurance System(GSIS)

  • Unified Multi-Purpose Identification (UMID) Card

  • Land Transportation Office (LTO) Driver’s License

  • Professional Regulatory Commission (PRC) ID

  • Overseas Workers Welfare Administration (OWWA) and Integrated Department of Labor and Employment (iDOLE) card

  • Commission on Elections (COMELEC) Voter's ID or Voter's Certificate or Voter's Registration

  • Record from COMELEC Head or Regional Office

  • Philippine National Police (PNP) Firearms License

  • Senior Citizen ID

  • School ID (if applicable)

  • For applicants based overseas, they may use their host government issued ID's showing their Philippine citizenship, i.e. residence card

Postal, TIN, and Philhealth IDs are not accepted.

Philippine Passport Requirements for Renewal Application

Image credit:  Inquirer Global Nation

As noted by DFA, renewal of the following passports will be considered as new application: brown passports, green passports, Machine Readable Passports (maroon), and any older Philippine passports.

ADULTS

  1. Confirmed Online Appointment

  2. Personal Appearance

  3. Accomplished Application Form (online)

  4. Current ePassport with photocopy of data page

  5. Original PSA authenticated documents that will support the change of name, if applicable

  • Marriage Contract

  • Annotated Birth Certificate

  • Annotated Marriage Contract to show annulment/divorce/court ordered instruction

  • Death Certificate of Spouse

If you are a renewing adult applicant who falls under any of the following cases, prepare to submit supporting documents for your Philippine passport application: 

MINORS

  1. Confimed Online Appointment, if applicable (Children who are seven (7) years old and below do not need to have an online appointment. They are entitled to avail of the courtesy lane together with their parent/s and minor siblings.)

  2. Accomplished Application Form

  3. Personal Appearance of minor applicant and either parent or authorized adult companion

  4. Current ePassport with photocopy of data page

  5. PSA Birth Certificate (Local Civil Registrar Copy may be required if PSA Birth Certificate is not clear or cannot be read.)

  6. Passport or Valid Government-issued ID of either parent with one (1) photocopy

  7. School ID, if applicable

  8. Marriage Certificate is required if only one parent is accompanying the child

  • If parents are unmarried, an Affidavit of Support and/or Consent executed by the Mother will be required if she is not accompanying the child.

  • If Affidavit of Support and/or Consent is executed abroad, it must be authenticated by the Philippine Embassy or Consulate.

If you are a renewing minor applicant who falls under any of the following cases, prepare to submit the secondary documents:

LIST OF VALID IDs 

Any of the following Philippine-issued IDs of the parents or guardians accompanying the minor are required on the day of DFA appointment: (Adults who are applying to renew their own passport are not required to submit a copy of their ID.)

  • Social Security System (SSS)

  • Government Service Insurance System(GSIS)

  • Unified Multi-Purpose Identification (UMID) Card

  • Land Transportation Office (LTO) Driver’s License

  • Professional Regulatory Commission (PRC) ID

  • Overseas Workers Welfare Administration (OWWA) and Integrated Department of Labor and Employment (iDOLE) card

  • Commission on Elections (COMELEC) Voter's ID or Voter's Certificate or Voter's Registration

  • Record from COMELEC Head or Regional Office

  • Philippine National Police (PNP) Firearms License

  • Senior Citizen ID

  • School ID (if applicable)

  • For applicants based overseas, they may use their host government issued ID's showing their Philippine citizenship, i.e. residence card

DFA Courtesy Lane Pointers & Requirements

Image credit:  marichulambino.com

Image credit: marichulambino.com

If you are a senior citizen, PWD, solo parent, minor, pregnant woman, or an overseas Filipino worker (OFW) who intend to renew or apply for a Philippine passport, you may avail the Courtesy Lane facility or the walk-in passport application lane. Simply proceed to DFA ASEANA or at any DFA Consular Office with your requirements to apply for a passport. No need to make an online reservation or payment.

Here are some guidelines from DFA

SENIOR CITIZENS

  • Senior citizens (60 years and over) with proof of age.

  • Senior citizen is allowed one (1) companion

  • The companion of the senior citizen must be an immediate family member, i.e. spouse, siblings, adult children, adult grandchildren, and children-in-law of the senior citizen and must show proof of relationship.

  • If the companion is not an immediate family member, the companion has to show proof of travel arrangements (e.g. confirmed plane or hotel booking) with the senior citizen to be able to avail of the courtesy lane facility.

PWD

  • People with disabilities (PWDs) with proof of disability

  • PWD is allowed one (1) companion

  • The companion of the PWD must be an immediate family member, i.e. spouse, siblings, adult children, adult grandchildren, parents-in-law, and children-in-law of the PWD and must show proof of relationship.

  • If the companion is not an immediate family member, the companion has to show proof of travel arrangements (e.g. confirmed plane or hotel booking) with the PWD to be able to avail of the courtesy lane facility.

SOLO PARENT

  • Solo parent must present valid his or her solo parent card, and his/her minor children

MINORS

  • Minors seven (7) years old and below and his/her parents and minor siblings

PREGNANT WOMEN

  • If pregnancy is not visible, applicant must present medical certificate/records.

OFW

  • Overseas Filipino Workers (Land and Sea based) with valid proof of status, such as:

    • Valid iDOLE card

    • Valid Employment contract

    • Valid Work Visa

    • Seaman's book stamped at international border less than 365 days from date of application

Note that applicants who are eligible to avail the Courtesy Lane will have the choice between the regular or expedited passport processing option. However, applications of companions who are also applying for a Philippine passport will automatically be considered expedited.

Furthermore, applicants who would come in on a Saturday, regardless of whether they'd use the Courtesy Lane or not, will automatically have their applications expedited.
 

Scheduling a DFA Passport Appointment Online

Screengrab from  passport.gov.ph

Screengrab from passport.gov.ph

Once you have your passport requirements ready, you may now schedule your online appointment with DFA. Make sure that you have access to the following:

  • A working computer with internet access

  • A web browser (Internet Explorer, Google Chrome, Safari, Mozilla Firefox)

  • A valid e-mail address to receive system-generated messages

  • A PDF reader and a working printer to view and print the system-generated application form in A4-size paper

You may opt to do an Individual or Group application.  DFA provides the following definition: "Individual appointment refers to a single applicant and a single slot reservation only. For group [appointments], [number of applicants] can be... 2 to 5 and will be assigned different appointment code."

Click below to go to DFA's website and schedule an appointment:

Once you've landed on the DFA online appointment page, you will have to do the following:

  1. Read all the reminders carefully before agreeing to the Terms and Conditions of the DFA Online Appointment System.

  2. Choose a DFA Consular Office where you wish to apply for or renew your passport. (See list below.)

  3. Pick the date and time when you wish to apply for or renew your Philippine passport.

  4. Fill out all the required fields by providing the information being asked. (Online application form)

  5. Carefully review all the details of your DFA passport application before clicking SUBMIT.

  6. Choose your desired passport processing type (expedited or regular processing) before clicking PROCEED TO PAYMENT.

  7. Take note of the reference number that will be emailed to you.

In some cases, you may have to do the first few steps several times if your application does not go through or isn't accepted by the system. This usually happens when your chosen DFA online appointment schedule is already filled by other applicants. 

If you find no appointment slots available, refresh the page or check back every so often.

DFA Passport Appointment Locations

DFA Ali Mall. Image credit:  Wikimapia.org

DFA Ali Mall. Image credit: Wikimapia.org

Here are the domestic locations where you can apply for or renew your Philippine passport: 

  • DFA Angeles Regional Consular Office

    • Address: 3/F MarQuee Mall, Pulung Maragul, Angeles City

  • DFA Bacolod Regional Consular Office

    • Address: 3rd Level Robinsons Place Bacolod, Brgy. Mandalangan, Bacolod City 6100

  • DFA Baguio Regional Consular Office

    • Address: SM City Baguio Upper Basement, Luneta Hill, Upper Session Road cor. Gov. Pack Road, Baguio City 2600

  • DFA Butuan Regional Consular Office

    • Address: 3rd Level Robinsons Place Butuan, JC Aquino Ave. Butuan City 8600

  • DFA Cagayan De Oro Regional Consular Office

    • Address: 3/F Centrio Mall, cor. Corrales and Recto Sts., Brgy 24, Cagayan de Oro City 9000

  • DFA Calasiao Regional Consular Office

    • Address: 2/F Robinsons Place-Pangasinan, Brgy. San Miguel, Calasiao, Pangasinan, 2418

  • DFA Cebu Regional Consular Office

    • Address: 4th Level Pacific Mall-Metro Mandaue, UN Ave. cor. MC Briones St., Brgy. Estancia, Mandaue City

  • DFA Cotabato Regional Consular Office

    • Address: People's Palace, City Hall, Cotabato City 4400

  • DFA ASEANA Manila

    • Address: ASEANA Business Park, Bradco Avenue corner Macapagal Boulevard, Parañaque City

  • DFA Megamall NCR East

    • Address: 7/F Building C,SM Megamall, EDSA cor. J. Vargas Ave.Mandaluyong City

  • DFA Robinsons Novaliches NCR North

    • Address: Quirino Highway, Novaliches, Novaliches, Quezon City, 1118 Metro Manila (across SM City Fairview)

  • DFA Ali Mall NCR Northeast

    • Address: Ali Mall Governtment Center Level 2 Ali Mall Cubao, Quezon City

  • DFA Alabang Town Center NCR South

    • Address: 4/F Metro AlabangTown Center, Alabang, ZapoteRoad, Muntinlupa City

  • DFA SM Manila NCR West

    • Address: 5/F SM City Manila Conception St. Manila

  • DFA Santiago Isabela Regional Consular Office

    • Address: Maharlika Highway, Mabini, Santiago City, Isabela

  • DFA Davao Regional Consular Office

    • Address: 3/F SM City-Davao Quimpo Boulevard, Ecoland Subdivision, Brgy. Matina, Davao City 8000

  • DFA Dumaguete Regional Consular Office

    • Address: 2/F Robinson's Place South Road, Calidangan, Dumaguete City 6200

  • DFA General Santos Regional Consular Office

    • Address: G/F Robinsons Place GenSan, Jose Catolico Sr. Ave. Lagao General Santos City

  • DFA Ilocos Norte Regional Consular Office

    • Address: Robinsons Place Ilocos Norte, Brgy San Francisco, San Nicolas, Ilocos Norte

  • DFA Iloilo Regional Consular Office

    • Address: 3/F Robinsons Place Iloilo Quezon Wing, Iloilo City 5000

  • DFA La Union Regional Consular Office

    • Address: 2/F Manna Mall, Marcos Highway corner Diversion Road, Pagdaraoan, City of San Fernando, La Union

  • DFA Legazpi Regional Consular Office

    • Address: 3/F Pacific Mall-Legazpi, F. Imperial St., cor. Circumferential Rd., Brgy. Capantawan, Landco Business Park Legazpi City

  • DFA Batangas Regional Consular Office

    • Address: 2/F Robinsons Place-Lipa, JP Laurel Highway, Mataas na Lupa, Lipa City

  • DFA Lucena Regional Consular Office

    • Address: 3/F Pacific Mall-Lucena, M.L. Tagarao St., Barangay III, Lucena City

  • DFA Pampanga Regional Consular Office

    • Address: 2/F Robinsons StarMills City of San Fernando, Pampanga

  • DFA Puerto Princesa Regional Consular Office

    • Address: 2nd Level Robinsons Place Palawan, National Highway, Brgy. San Manuel, Puerto Princesa City 3500

  • DFA Tacloban Regional Consular Office

    • Address: 3rd Level, Robinsons North Tacloban Brgy. 91 Abucay Tacloban City

  • DFA Tuguegarao Regional Consular Office

    • Address: Regional Government Center, Carig Sur, Tuguegarao City, Cagayan. (MPS on 10 February 2018 at Robinsons Place Santiago. Santiago City. Isabela)

  • DFA Zamboanga Regional Consular Office

    • Address: Go Velayo Bldg. Veterans Ave. Zamboanga City, Zamboanga del Sur

For passport application locations outside the Philippines, you may click here to see the list.
 

Philippine Passport Fees & DFA ePayment System

Aside from being able to schedule a DFA passport appointment, applicants are also now able to pay their passport fee via authorized payment centers, such as Bayad Center, 7-Eleven, Western Union, Robinsons Department Store, Waltermart, etc.

Once you've successfully accomplished your online application and picked a passport appointment schedule, you are now ready to pay for the passport fee. Here is the fee schedule:

  • ₱1,200 for Expedited Processing

  • ₱950 for Regular Processing

  • ₱50 for Convenience Fee

If you've filed your passport application in Metro Manila, processing and releasing of Philippine passports take 12 working days for regular processing and 6 working days for expedited processing.

For areas outside Metro Manila, processing and releasing of passports take 12 working days for regular processing and 7 working days for expedited processing. For all Philippine Foreign Service Posts, processing and releasing of passports take around 4-6 weeks. Kindly note that the above timetables do not include courier delivery.

Here are the steps for the DFA ePayment system:

  • Proceed to your preferred Payment Center to pay for the Philippine passport processing fee:

    • Bayad Center

    • EcPay

    • Pera Hub

    • Robinsons Business Center and Department Stores

    • Waltermart Department Store

    • 7-Eleven

    • USCC (Western Union)

    • Villarica Pawnshop

  • Present your reference number at the Payment Center upon payment of the passport processing fee.

  • One reference number corresponds to one transaction. If you are paying for multiple reference numbers, you need to pay separately for each reference number.

  • Keep the receipt that will be issued to you.

Confirmation of DFA Passport Appointment & Personal Appearance

Once you have made your payment for the Philippine passport fee, you will receive a confirmation email from DFA. Check your email and do the following:

  • Click the link to your passport appointment packet and PRINT OUT the following contents that you need to bring with you during your scheduled appointment:

    • Checklist with your indicated schedule

    • Confirmed Application Form with the bar code, appointment reference number (ARN), and eReceipt number

    • Two (2) copies of the eRECEIPT

  • Personally show up at the DFA Consular Office on the date and time indicated in your appointment and make sure to bring a printed copy of your confirmed passport appointment packet and other required documents and IDs.

Applicants are reminded to arrive thirty (30) minutes before their confirmed DFA passport appointment. 

Passport Claiming or Delivery

Image credit:  News Portal

Image credit: News Portal

The last step of your DFA passport appointment is to decide whether you'd want your passport sent to your address via a partner courier, or if you'd like to claim it your self. Here are some pointers:

  • You will be given a passport receipt that informs you of your passport’s release date (may be considered tentative).

  • Applicant shall bring the passport receipt for release of their new passport. In case of lost passport receipt an Affidavit of Loss is required.

  • For applicants thirteen (13) years old and above, immediately affix the signature on the third page of the passport booklet upon receipt of the passport. For minors 12 years old and below, leave it blank.

  • Check if all the data on your new Philippine passport are correct.

  • If the applicant cannot personally claim his/her passport, an immediate family member or an authorized representative shall present an Authorization Letter or a Special Power of Attorney respectively, to claim the passport in behalf of the applicant.

  • Passports unclaimed after six (6) months will be cancelled by DFA per Department Order No. 37-03.

  • Do not staple anything on the passport booklet especially the covers as it may damage the electronic chip and render the ePassport unreadable.


ALSO READ

TIPS!

  • Can't find an available DFA appointment slot online? Simply refresh the page or check back at 12pm or 9pm on Mondays to Saturdays except holidays; DFA usually opens up slots at these times.

  • Don't deal with fixers. It's against the law.

  • Unfortunately, you can't do a walk-in passport application even if you can't find a DFA online appointment slot (unless you or someone you know are eligible to use the Courtesy Lane).

  • If you inputted the wrong e-mail address (or, for some reason, you're unable to access it), your reserved appointment with DFA will be cancelled in five (5) days. You may apply again after this period.

  • Didn't receive the email from DFA after paying the passport fee? Check your Junk or Spambox. Most likely, your receipt and DFA passport appointment confirmation packet will be found there.

  • If you'd need to change your passport online appointment time, date, or place, you can easily do so here.

  • Ensure accuracy of the information you'll provide in your online passport application! Any incorrect detail may delay your application. Moreover, any misrepresentation on the applicant's part may also be considered grounds for refusal or cancellation of your appointment with DFA

  • Beginning August 2018, those who will renew or apply for passports in DFA ASEANA or in any Consular Offices nationwide will be required to pay their passport processing fee beforehand through the DFA ePayment Portal.

  • If you fail to show up for your DFA passport appointment, you will not be able to refund the processing and convenience fees.

  • New and renewed passports issued in 2018 will have a 10-year validity.

  • It's advisable to renew your passport at least ten (10) months before it expires.

  • Bring both original and duplicate copies of your passport requirements on your scheduled appointment date.

  • The Postal, TIN, and Philhealth IDs are not accepted as valid ID cards for passport application purposes.

  • All passport applicants are advised to wear decent clothing for their passport photo. Plunging necklines, sleeveless clothing, spaghetti strapped tops, see-through tops, tank tops, tube tops, halters and the like are prohibited. Jewelries and contact lenses are also not allowed during the photo capturing. (No, you don't need to bring a passport-sized photo!)

  • Did the courier fail to deliver your passport at the appointed time? Refer to the tracking number on your claim stub.

  • The Philippine Passport is at all times the property of the Republic of the Philippines. It must be surrendered upon demand by an authorized representative of the Philippine Government.

  • Alteration, addition, or destruction of contents of the Philippine passport is strictly prohibited. Any unauthorized change will render a passport invalid and will have accompanying penalties.

  • Using the passport as collateral is against the law and will automatically render the passport cancelled.

  • Flight bookings should ONLY be made if your passport is still valid for at least six (6) months.

  • It is advisable not to purchase outbound travel tickets until your passport is actually in your possession. The Department of Foreign Affairs will not be responsible for any re-booking charges, loss of income, and other financial compensation and/or personal losses arising from the applicant's travel arrangements made while the passport has not been released.


Contact

For passport, authentication, and other consular inquiries, call DFA's hotline at 556-0000 or 234-3488. You may also send them an e-mail at info@passport.gov.ph.

Stay Updated

For more updates on Philippine passport application and the DFA online appointment system, like ManilaxSeoul on Facebook.

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